In a professional and confidential manner Route telephone calls as necessary and take detailed messages Assist receptionist clerk/mail clerk as necessary Maintain own ,…
Full Description :
Job Description Legal Secretary – The
What you will do:
The is seeking prospective Legal Secretaries who can provide secretarial support to one or more assigned attorneys or staff members.
In this position, you will have the opportunity to:
Maintains filing systems and records using case management software.
Type and transcribe memos, letters, charts, legal documents and related correspondence for assigned staff.
Compose correspondence as required.
Answer the telephone and make calls in a professional and confidential manner.
Route telephone calls as necessary and take detailed messages.
Schedule and record all appointment dates for attorney meetings such as depositions and court hearings.
Maintain appointment calendar and inform attorney of dates.
Confirm attendance of involved parties.
Work with other secretaries and paralegals as part of a team to complete joint projects
Establish and maintain a series of files for each case or matter along with a corresponding electronic diary system.
Advise staff or management regularly regarding items requiring attention or action.
Initiate and complete routine forms required by courts, plaintiff's attorney, etc. and submits them on a timely basis.
Review other correspondence for key dates and names.
Record pertinent information and files.
Determine what mail should be referred to the attorney or to other client departments.
Process all invoices from outside counsel and ensures proper and timely payment.
Track outside counsel payments via electronic database.
Prepare check requests for settlement/court checks.
Maintain own records of all transactions.
Contact other business clients or attorneys regarding adjournments and court cases, informs clients of court dates, responds to inquiries regarding case information and coordinates case peculiarities with court personnel (scheduling of motions, adjournments, miscellaneous hearings).
Prepare internal office correspondence, legal opinions, etc. Maintain files required by attorneys.
Contact appropriate organizations as directed to obtain medical records or related documents useful to the case.
Close settled files.
Assist receptionist clerk/mail clerk as necessary.
Accept service of process of legal documents personally served at the Headquarters Office Building.
With our powerful brand and the mentoring we offer, you will find your position as a Legal Secretary can lead to a rewarding career at our growing organization.
How you will benefit:
Our Legal Secretaries earn a competitive salary with a potential of earning bonuses
Excellent and comprehensive benefits packages are just another reason to work for the . Benefits include:
Qualifications We’re looking for candidates who:
High School Diploma or the equivalent
Administrative experience in/with:
Organization and planning
Tracking and entering bill payments from vendors in an electronic database
Scheduling appointments, meetings, agendas, itineraries and work priorities
Researching and summarizing information utilizing research software
Compiling, reviewing and interpreting requests for information and data
Communicate effectively with the public and others in a work environment
Maintain a diary system
Prepare legal documents for litigation
Research and summarize information
Compose routine correspondence
Organize and prioritize numerous tasks and complete them under time constraints
Successful Legal Secretaries will possess effective communication skills, ambition, motivation and drive!
What it’s like to work for us:
We serve our members by making their satisfaction our highest priority. We do what’s right by sustaining an open, honest and ethical work environment. We lead in everything we do by offering best-in-class products, benefits and services. And we value our employees by seeking the best talent, rewarding high performance and holding ourselves accountable.
All in all, we create an inclusive and welcoming environment of diverse backgrounds, experiences and viewpoints, realizing our differences make us stronger.
Who we are:
The helps AAA Members enjoy life’s journey with peace of mind by providing innovative solutions, advocacy and membership benefits wherever and whenever they need them. We currently conduct business in 13 states in the upper Midwest and the Southeast.
The has established four long-term enterprise goals:
Long-term, sustainable, profitable growth
AAA Membership growth and renewal
Become the “flagship club” of the AAA Federation
The above statements describe the principle and essential functions, but not all functions that may be inherent in the job. This job requires the ability to perform duties contained in the job description for this position, including, but not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants, as needed, to enable them to fulfil these requirements.
The , and all of its affiliated companies, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.