ADMIN FUNCTIONAL SUPPORT 2 Huntington Ingalls Industries Inc. Newport News

Title Admin Functional Support 2
Date 2020
Company Huntington Ingalls Industries Inc.
City Newport News

Short Description :

That receives, maintains, issues and recalls document/drawings for Engineering, Contractor and Trade supported work as it relates to facilities This position will report to the O41 Plant Engineering Technical Services Manager and perform a variety of administrative ,…

Full Description :

Location: Newport News, Virginia, United States Date: Jul 8, 2020 Job Description

Specific to this position:

The primary function of this position is to support operations in the Facilities Vault. The individual will function as the vault clerk and will lead the vault management process. The vault is the facility drawing control point that receives, maintains, issues and recalls document/drawings for Engineering, Contractor and Trade supported work as it relates to facilities. Utilize SAP, Cypress, Excel spreadsheets to create, extract and view basic reports for processing documents and supporting Trades, Engineering and Quality requirements. Clerk will be expected to cross-train in multiple areas and be adaptable to changing work and location environments.

Additional areas of responsibility include and are not limited to:

This position will report to the O41 Plant Engineering Technical Services Manager and perform a variety of administrative duties in support of the department. Administrative duties may also include performing travel arrangements; submitting expense reports for reimbursement; processing vendor badge and drive-in pass requests; supporting onboarding personnel. This position will work also ordering office supplies and processing customer requests for drawings, maps, etc. Position will also support the team in the timely processing of vendor invoices through Accounts Payable electronic invoice system.

Performs variety of activities in support of functional areas such as finance, purchasing, or human resources or for a specific project/business/technical unit. Gathers, collects, records, tracks and verifies data and information from multiple sources. Compiles, reviews and analyzes data. Uses software for functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Provides data and information to others on functional unit processes and procedures. Basic Qualifications High School diploma or equivalent and 2 years additional education and/or experience Preferred Qualifications
  • Candidate should be proficient with Microsoft Office products (Excel, Word, PowerPoint, Access), SharePoint, SAP and web page development software
  • Strong written and verbal communication skills
  • Self Starter able to quickly learn and adapt/train department on new technology applications
  • Able to develop and foster collaborative working relationships
  • Able to travel into the shipyard and shop environments as well as any lifting
  • Must be able to lift 40 lbs.
Req ID: 1928 Department: O41 PLANT ENGR Entity: NN SHIPBUILDING (0265) Travel Required: No Shift: 1st Relocation: No relocation assistance available Education: High School Diploma/GED Virtual/Telework Opportunity: No-Teleworking is not available for this position US Citizenship Required for this Position: Yes Clearance Type: NoClearance Not Required to Start
Company Statement: Huntington Ingalls Industries is America’s largest military shipbuilding company and a provider of professional services to partners in government and industry. For more than a century, HII’s Newport News and Ingalls shipbuilding divisions in Virginia and Mississippi have built more ships in more ship classes than any other U.S. naval shipbuilder. HII’s Technical Solutions division provides a wide range of professional services through its Fleet Support, Mission Driven Innovative Solutions, Nuclear & Environmental, and Oil & Gas groups. Headquartered in Newport News, Virginia, HII employs more than 40,000 people operating both domestically and internationally.
EEO Statement: Huntington Ingalls Industries is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.

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