Administrative Officer US Department of Veterans Affairs Battle Creek

Title Administrative Officer
Date 2020
Company US Department of Veterans Affairs
City Battle Creek

Short Description :

Making technical and administrative recommendations to improve efficiency and effectiveness of quality improvement activities to achieve the safest and highest quality healthcare outcomes for patients under the guidance and supervision of the ACN/MH VA may offer newlyappointed Federal ,…

Full Description :

    Duties Summary

    This position is located in the office of the Associate Chief Nurse, Mental Health (ACN/MH). The Administrative Officer (AO) provides expert advice and guidance on administrative, operational and strategic issues involving the complex and ever-changing needs of patient care delivery at the Battle Creek VA Medical Center.

    Responsibilities
    • Writing position descriptions, performance standards, and evaluating staffing needs based on the work of the Service/Section.
    • Utilize a variety of management skills to perform all such duties as are necessary to support the administrative and management responsibilities of the ACN/MH.
    • Administer the activities in support of inpatient and residential care.
    • Manages or participates in substantive projects relative to Mental Health Nursing and Medical Center operations as well as new initiatives.
    • Takes initiative in managing all office resources and establishing and maintaining communication with all services within the Medical Center. The specific duties and responsibilities involved are as follows:
    • Standardizes internal business operations to manage administrative operations in the most effective and efficient manner.
    • Manage electronic data systems including, but not limited to, SharePoint, public drives, special share drives, etc.
    • Under the guidance and supervision of the ACN/MN, incumbent assists with the determination of requirements for collection, storage, migration, and sharing of data. The specific administrative duties and responsibilities involved are as follows:
      • The AO functions as a professional and technical advisor to the ACN/MH through participation in and membership on various Medical Center Committees.
      • Advises the ACN/MH on policy and procedure interpretations as prepared by management at the local, VISN, and Central Office levels.
      • Prepares funding and staffing requests to the Medical Center Resource Board and managing capital assets of the ACN/MH office, including new equipment requests and annual electronic inventory list and review.
      • Responsible for maintaining an accurate Equipment Listing Inventory (EIL) for all equipment used by mental health nursing staff.
      • Plan work to be accomplished by assigning work based on priorities of work and capabilities; giving advice or instruction to employees on both work and administrative matters; resolving complaints from employees; and identifying developmental training needs of the employees.
      • Sets performance standards; writes position descriptions; recommends performance evaluations and proficiencies; recommends performance awards for employees whose performance is highly satisfactory or outstanding; and obtains resources for continuing education for all employees.
      • Manages the Electronic Inventory List (EIL) for Mental Health Nursing (MHN) and is responsible for required EIL reporting.
      • Completes reports for MHN as appointed or as directed by the ACN/MH
      • Prepares agendas and takes meeting minutes for Committees as assigned.
      • Participates and assists management with the resolution of all Union and Equal Employment Opportunity (EEO) complaints within MHN.
    Incumbent responsible for fact finding, analyzing data, and making technical and administrative recommendations to improve efficiency and effectiveness of quality improvement activities to achieve the safest and highest quality healthcare outcomes for patients under the guidance and supervision of the ACN/MH. The specific data analysis duties and responsibilities involved are as follows:
    • Plans, fact finds, analyzes, and makes technical and administrative recommendations, commitments, and decisions on management problems, which have policy-making implications.
    • Responsible for the preparation of both statistical and narrative reports that may also be submitted to VISN level staff or Central Office.
    • Ensures that status reports on all of the quality improvement activities for MHN are reported to the Medical Center's Quality Resource Office as appropriate.
    • Manages resources by performing back-up certifying duties for payroll.
    • Monitors overtime by Time & Leave (T&L) units.
    Incumbent participates in administrative research, management analysis, quality assessment, and the development of report as well as other administrative projects.
    Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
    Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.
    Compressed/Flexible: Not Available
    Telework: Not Available
    Virtual: This is not a virtual position.
    Position Description/PD#: Administrative Officer/PD 10108-O, 10111-O
    Relocation/Recruitment Incentives: Not Authorized
    Financial Disclosure Report: Not required Travel Required

    Not required

    Supervisory status

    Yes

    Promotion Potential

    9

  • Job family (Series)

    0341 Administrative Officer

  • Requirements

    Requirements Conditions of Employment

    To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/25/2020.
    Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
    Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

    Qualifications You may qualify based on your experience and/or education as described below:
    GS-07Completed 1 full year of graduate level education or superior academic achievement at an accredited college or university which demonstrates the knowledge, skills and abilities necessary to do the work of the positions.
    OR
    GS-09Completed a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related
    Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond .
    You will be rated on the following Competencies for this position:
    • Analysis and Problem Solving
    • Analytical Thinking
    • Compliance
    • Organizational Awareness

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
    Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
    Physical Requirements: The physical demands are primarily sedentary with some physical exertion during periods of sitting and standing. Some carrying of light objects (e.g. reports or manuals, patient records, supplies, and presentation materials) may be required. The AO must be able to travel by motor vehicle between the Medical Center in Battle Creek and its care sites.
    For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education

    There is no educational substitution at this grade level.A transcript must be submitted with your application if you are basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

    Additional information

    VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
    Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
    Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.This job opportunity announcement may be used to fill additional vacancies.
    Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.If you are unable to apply online view the following link for information regarding an Alternate Application.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    N DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Background checks and security clearance Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Moderate Risk (MR)

    Trust determination process

    Suitability/Fitness

    Background checks and security clearance Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Moderate Risk (MR)

    Trust determination process
  • Required Documents

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

    Resume
    The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
    SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form.
    Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

    • Cover Letter
    • DD-214/ Statement of Service
    • Disability Letter (Schedule A)
    • Disability Letter (VA)
    • License
    • OF-306
    • Other (1)
    • Other (2)
    • Other (3)
    • Performance Appraisal
    • Professional Certification
    • Resume
    • Separation Notice (RIF)
    • SF-15
    • SF-50/ Notification of Personnel Action
    • Transcript
    • Most recent SF-50 if you are a current or former Federal employee
    • An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
    • Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
    • Examples of appropriate SF-50's include:
      • Within grade increases at the highest grade held; or
      • Promotions with an effective date more than one year old; or
      • SF-50's at the highest grade held with an effective date more than one year old.
    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.


Help This job is open to
  • Federal employeesCompetitive service

    Current or former competitive service federal employees.

  • Veterans
  • Internal to an agency

    Current federal employees of this agency.

Clarification from the agency

Status Candidates (Merit promotion). In compliance with AFGE union agreement, first consideration of applicants will be facility-wide (Battle Creek VA Medical Center employees.)

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