Executive Assistant To CEO/Office Manager Omni2Max, Inc. La Mesa
Executive Assistant To Ceo/office Manager
Short Description :
Filing, photocopying, transcribing and faxing Welcomes visitors by greeting them, in person or on the telephone Responsibilities include working collaboratively with senior level executives by building trustworthy relationships, coordinating meetings and conference calls, ,…
Full Description :
*This is an on-site position. Please read the entirety of the posting before applying.
Description: Enhances executive leadership effectiveness by providing administrative and clerical support such as conducting research, handling information requests, preparing correspondence, receiving visitors, and maintaining office inventory and supplies. Responsibilities include working collaboratively with senior level executives by building trustworthy relationships, coordinating meetings and conference calls, preparing presentations and managing team's calendars. Also implements and maintains crucial follow-up systems. Assists all departments with ad-hoc requests related to finance, human resources, operations, administration, business development and contract management. Directly involved in all aspects of the company.
Job Duties & Responsibilities Include but not limited to:
Executive Assistant to President & CEO
Manage CEO's calendar: Update calendar and schedule meetings. Manages and schedules all aspects of, routine meetings, conference calls, prepares agendas, and ensures timely follow-up for tasks assigned to the team during meetings. Contributes to team effort by administrative support. Create and maintain all meeting notes.
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Maintains safe and clean reception area by complying with procedures, rules, and regulations.
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
Receiving, sorting and distributing daily mail.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
Establishes and maintains effective working relationships at all levels.
Performs overall calendar management to include scheduling appointments/meetings and outside professional obligations.
Coordinate all outside services with building maintenance and vendors.
Assist with reviewing contract solicitations and input with submitting proposal information.
Assist with Human Resources duties.
All other duties as assigned.
Skills and Qualifications:
Excellent Verbal & Oral Communication Skills
Active Listening Skills
Microsoft Office Skills
Positive Attitude & Professionalism
Focused & Detailed Oriented
Strong Work Ethic
Ability to prioritize tasks
Job Type: Full-time
Pay: $16.00 - $20.00 per hour
Employee Assistance Program
Flexible Spending Account
Paid Time Off
Monday to Friday
Google Calendar Management: 1 year (Preferred)
Executive Support: 3 years (Required)
Recruiting: 1 year (Required)
Office Management: 3 years (Required)
This position is in a corporate office setting. (We practice social distancing within the office.) Do you understand this is an onsite position?
Typical start time:
Typical end time:
This Job Is Ideal for Someone Who Is:
Dependable -- more reliable than spontaneous
People-oriented -- enjoys interacting with people and working on group projects
Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
Detail-oriented -- would rather focus on the details of work than the bigger picture
Achievement-oriented -- enjoys taking on challenges, even if they might fail
Autonomous/Independent -- enjoys working with little direction
Innovative -- prefers working in unconventional ways or on tasks that require creativity
High stress tolerance -- thrives in a high-pressure environment