Executive Director Global Village Fair Trade Billings
Global Village Fair Trade
Short Description :
Windows, bathroom leaks, technology malfunctions, etc Keeps records of and maintains upkeep of insurance DampO and Liability, business licenses, permits, memberships, all communications from city and state, landlord, utilities etc Works with Treasurer as needed, ,…
Full Description :
Global Village Executive Director Job Description
Position: Full-Time Exempt
Revised: July 2020
1*. Buys and explores new sources of crafts.*
Follows Fair Trade Federation and World Fair Trade Organization for best practices per organizational policies and board preferences.
Compares quality, cost, variety, availability, salability and pricing to maximize sales
Maintains relationships with vendors
Purchases inventory with determining best options based on season, cash flow, and sales
Responsible for managing inventory system from purchasing to input in Point of Sales
Oversees display and merchandising and rotation of all merchandise
Prepares and orders merchandise for sales and special events
Works with local vendors to help community groups involved in international projects
2. Coordinates all volunteers for store staffing and other activities.
Staff store with volunteers and maintains an updated calendar of their shifts (this has been put on hold according to COVID recommendations.)
Fills in at the store and on the floor when necessary
Recruits volunteers and board members for other needs, offsite, and education opportunities
Reviews and maintains volunteer packets, volunteer applications and information.
3. Responsible for pricing, displaying and merchandising with volunteer assistance.
Recruits and trains volunteers through on the job training
Oversees use of Point Of Sales system
Helps volunteers with inventorying, labeling, and displaying incoming merchandise
In charge of major displays and front window displays, changed at least once each month.
4. Coordinates and staffs all marketing and outreach activities
When funds allow, works with the media, as well as Artwalk to promote Global Village
Prepares email newsletter and social media posts
Reviews and maintains email and customer mailing lists with volunteer assistance
Co-creates store marketing materials – brochures, store tags, business cards – with designer
Oversees the maintenance of the Global Village small library
Speaks to local and regional groups about Global Village
Creates in-store information and education cards about Fair Trade, producers and products; including the in-store PowerPoint
Facilitates off-site events and sales
Attends Downtown Billings Alliance meetings when possible
Coordinates special instore events such as Artwalks, Fair Trade Day and Christmas open house
5. Handles financial actions with assistance from the Board Treasurer as needed
Pays, records in QuickBooks, files hard copies of all inventory, service
Handles banking – prepares and deposits sales
Tracks all fundraising, donations, and thank you receipts
Maintains databases of donors, customers, volunteers
Works with Treasurer as needed, helps develop budget for organization and store
Makes and records all deposits from sales, fundraising, and donations
Keeps records of and maintains upkeep of insurance (D&O and Liability), business licenses, permits, memberships, all communications from city and state, landlord, utilities etc.
6. Works closely with the Board of Directors in the following activities
Facilitates the work of committees – attends meetings, provides information and materials needed.
Assists with Fall Friends campaign, a direct mail solicitation. Helps write letter, coordinates printing and mailing, recording of donations, and sends acknowledgements and records in data base. Organizes board signing evening for letter personalization.
Keeps all records and databases related to board activities and fundraising campaigns.
Any fundraising including tracking all income and expenses, ticket sales, sponsorships, gathering of auction items and other in event activities, venue logistics, publicity, and co-ordination of event. Responsible for all activities at the end of the event, including clean up, thank you notes, deposits, and record keeping of information to be used at future events
7. Responsible for general upkeep of the store and technology
Responds to emergency calls if problems of broken windows, bathroom leaks, technology malfunctions, etc.
Responsible for all nuts and bolts day to day activities from computer issues, washing windows, cleaning bathrooms, stocking store supplies, returning or repairing damaged merchandise, maintaining equipment, recycling all throwaways including broken down cardboard, packing materials etc.
Job Type: Full-time
Pay: $35,000.00 - $36,000.00 per year
Paid Time Off
8 Hour Shift
Monday to Friday
This Job Is:
A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
A job for which all ages, including older job seekers, are encouraged to apply
Open to applicants who do not have a college diploma