Telephone calls, take messages, and make appointments Perform a variety of office support and general clerical duties related to the work unit Word process correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned ,…
Full Description :
Receives immediate supervision from higher level supervisory or management staff.
Perform a variety of office support and general clerical duties related to the work unit.
Word process correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions.
Proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling. Enter, retrieve and process data, and generate reports using computer systems, following established formats.
Gather information from individuals or reference sources to complete and process various routine forms, records, and applications; and contact individuals to obtain additional information. Maintain records and process forms, such as time records, purchase requisitions and orders, reservation of City pool vehicles and others specific to the organizational unit. Post and transcribe data, prepare and update a variety of reports.
Perform a variety of routine arithmetical calculations.
Establish and maintain office files, and research and compile information from such files.
Act as receptionist and receive and screen visitors and telephone calls, take messages, and make appointments; provide directions and basic information and assistance.
Provide factual information regarding City or unit activities and functions.
Perform such office support activities as opening and distributing mail, processing outgoing mail, operating a postage meter and ordering office supplies.
Build and maintain positive working relationships with co-workers, other City of Modesto employees and the public using principles of good customer service.
Marginal Functions: Perform related duties as assigned.