Medical Coordinator Caregiver, Inc. Victoria

Short Description :

Office and field staff Filing paperwork in medical charts Mail overstock/DCd meds to complete for credit and disposal Educate transport staff to request proper documentation ,…

Full Description :

MEDICAL COORDINATOR
Job Description
Job Title: Medical Coordinator
Location: All Regions
Department: Operations
Reports to: Area Director and RN
FLSA Status: Non exempt
Prepared By: HR/KM
Prepared Date: 02/2013
Approval Date:
Revised Date: 06/2014
Grade: 1
Summary:
The Medical Coordinator is responsible for the administrative activities regarding nursing
for the group homes. This position takes instructions and is supervised by the Area
Director and assists Registered Nurse (RN).
Essential Functions and Responsibilities include the following:
The following duties and/or responsibilities are not all-inclusive. The Medical Coordinator
may be assigned other duties and responsibilities as directed by the Area Director and
assists the Registered Nurse (RN).

• Filing paperwork in medical charts: MARS, Physicians Orders, nurses notes, and

consumer appointment request form

• Schedule consumers physicians appointment weekly
• Schedule consumers add on appointments as they are needed
• Notify Home coordinators of scheduled appointments
• Print out schedule of appointments for office and field staff
• Follow up on physician appointments when consumers are DC’d from hospital/ER
• Create medical appointment folder that requires current physician orders, copy of

Medicaid, and consumer appointment request form.

• Educate transport staff to request proper documentation on physicians orders and

consumer appointment request form to ensure legitimate physicians orders and
feedback

• Fax current Physicians orders to Pharmacy and on call nurse.
• Create new medical charts
• Overnight RX triplicate that needs to be filled ASAP by pharmacy
• Unpack received meds from pharmacy
• Notify Home coordinator of Received meds to schedule pick up
• Mail overstock/DC’d meds to complete for credit and disposal
• Schedule appointments for SHL, TxHmL, and Foster Care clients as requested by

the RN

• Review medical charts for chronological order and updated physicians orders
• Request lab results
• Make Memos upon request
• Monitor drug report from Complete pharmacy
• Request refills and quantities from Physicans
• Familiarity with prescription requirements: right patient, right dose, right time, right

route and right frequency

• Familiarity with drugs such as controlled substance
• Familiarity with Diagnosis such as: HTN, Diabetes, Urinary tract infection, MR and

mental health

• Other duties as assigned

Knowledge and Skills:

• High school diploma preferred or GED.
• Minimum 2 years experience performing administrative duties in a business

environment.

• Exceptional Excel and Word skills.
• Must be proficient at using office equipment.
• Must be detail-oriented.
• Good communication skills are a must.
• Must be a team-player
• Must have the ability to multi-task.

Language Skills:
Ability to read and comprehend instructions, manuals, and other company documents.
Exhibits above average oral communications skills. Position requires excellent phone,
business writing and customer service skills.
Mathematical Skills:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers,
common fractions and decimals.
Reasoning Ability:
Ability to apply common sense understanding to carry out detailed involved written or
oral communications or instructions. Ability to deal with problems involving
unconventional variables in unusual situations.
Work Environment:
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable consumers with disabilities to perform
essential functions.
The noise level on the work environment is usually moderate.
Physical demands and work environment:
The physical demands and work environment characteristics described here are
representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable
consumers with disabilities to perform the essential functions.

• Duties of this job are performing the following:

o Sitting is 90% of work time;
o Standing, and walking is 10% of work time;
o Bending, pushing, pulling, stooping, reaching, and kneeling is 20% of work
time;
o Grasping and finger/hand manipulation is 50% of work time;
o Ability to lift up to 40 pounds;
o Ability to operate computer, facsimile, copier, shredder and calculator.

• An office setting, varying degrees of background noise, standard office lighting and

ventilation, occasional temperature fluctuations are found in the work environment.

• Normal business hours with flexibility to work overtime or non-standard hours as

required by special projects.
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