Senior Administrative Assistant (Police Department Assignment) Town of Queen Creek, AZ Queen Creek

Title Senior Administrative Assistant (police Department Assignment)
Date 2020
Company Town of Queen Creek, AZ
City Queen Creek

Short Description :

Insurance Pretax unreimbursed medical and dependent care flexible spending accounts Arizona State Retirement System membership Shortterm and Longterm disability insurance for the employee Townpaid basic life insurance Optional employeepaid employee and dependent supplemental ,…

Full Description :

Description

CLASS SUMMARY:
This is the second level in the administrative support series. Incumbents are responsible for preparing more complex and confidential data entry and reports; setting up and attending board, committee, and/or commission meetings; taking and transcribing minutes of meetings; preparing agendas for publication, and preparing backup material for public meetings; conducting moderately complex research; preparing reports; preparing and proofing original correspondence, and performing basic accounting functions for assigned area.
Special Requirements when assigned to the Police Department:
A thorough background investigation will also be conducted which includes a polygraph examination.

Examples of Duties

TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
1. Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; preparing and submitting timesheets; filing; making photocopies; typing; and, word processing.
2. Coordinates the payroll function as assigned to include data entry of timesheets/time cards.
3. Compiles and analyzes a variety of data and information and prepares related reports, agendas, and/or packets.
4. Monitors and maintains office inventory and supply levels; prepares purchase requisitions; coordinates the procurement of supplies and/or equipment with applicable department.
5. Performs basic accounting functions including cash receipting, tracking and monitoring budgets, and purchase requisitions.
6. Assists with monthly purchasing card reconciliation by researching and obtaining receipts and invoices.
7. Creates presentations, prepares minutes and/or public notices for meetings, special events, and/or other related situations.
8. Coordinates training, conference and travel arrangements for staff; coordinates onsite training.
9. Assists with public information requests.
10. Coordinates special events as assigned.
11. Performs other duties of a similar nature or level.

Typical Qualifications

Training and Experience (positions in this class typically require):
High School Diploma or G.E.D., with one year college coursework, and four years of general clerical or customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
When assigned to the Police Department, clerical or customer service experience with a law enforcement agency of comparable size or larger is preferred.

Supplemental Information Knowledge (position requirements at entry):
Knowledge of:
  • Basic accounting and budgeting principles;
  • Inventory maintenance principles;
  • English language, grammar, and punctuation;
  • Filing and recordkeeping principles;
  • Modern office procedures;
  • Data gathering and research methods;
  • Applicable principles and practices in assigned area of responsibility;
  • Basic mathematical concepts;
  • Time Management principles;
  • Customer service principles.

Skills (position requirements at entry):
Skill in:
  • Monitoring budgets;
  • Preparing presentations and a variety of reports;
  • Compiling and analyzing data;
  • Using computers and related software applications;
  • Filing; typing; maintaining office supplies and inventory;
  • Providing customer service;
  • Prioritizing work and performing multiple tasks simultaneously;
  • Entering information into a database;
  • Maintaining various records and files;
  • Preparing meeting agendas and minutes;
  • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

The following is a list of employment benefits offered by the Town of Queen Creek to full-time employees. The list is for informational purposes only. It does not create or connote any contractual rights or obligations. Additional details will be provided upon hire and are available in the Town of Queen Creek Employee Handbook.
Major Benefits for Full-Time Employees
(Employees choose the benefits that best meet their needs.)

Health Insurance

Dental Insurance

Vision Insurance

Pre-tax unreimbursed medical and dependent care flexible spending accounts

Arizona State Retirement System membership

Short-term and Long-term disability insurance for the employee

Town-paid basic life insurance

Optional employee-paid employee and dependent supplemental life insurance

Commuter life insurance for business travel and travel to and from work

Deferred compensation plan (457)

Optional enrollment in LifeLock Identity Protection Program

Paid holidays, plus one floating holiday annually

Vacation leave hours annually

Medical leave hours annually

Optional income replacement insurance

Worker's compensation insurance

Employee assistance program; offers confidential individual/family

marriage, legal and financial counseling

Training opportunities and continuing education opportunities, including tuition reimbursement for pre-approved programs

Direct deposit of paychecks
Wellness Programs with incentives

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