Nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data Facilitates incoming and outgoing department communications on behalf ,…
Full Description :
Job Description Summary
The Executive Assistant (EA) is responsible for providing analytical and specialized administrative support to the Vice President General Manager (VP/GM) U.S. Sales and members of the Medication Management Solutions (MMS) U.S. Sales Leadership team. The EA works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations. The EA will act independently to determine new methods and procedures on assignments and may provide guidance to other non-exempt personnel. The EA uses his/her ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways. The EA must be highly organized and able to prioritize multiple tasks and projects effectively.
Duties and Responsibilities:
Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.
Responsible for heavy calendar management, requiring interaction with both internal and external executives, various department leaders and assistants.
Facilitates incoming and outgoing department communications on behalf of the Leadership Team and VP/GM.
Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information.
Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and manages expense reports for leaders and VP/GM as needed.
Coordinate various office support services, including purchasing and facilities management.
Assists in the arrangement and execution of company socials and events.
Supports several leaders as required for special projects and needs.
Maintains a positive outlook no matter how big or small the task
Performs other related duties and assignments as required.
A high school diploma/GED.
4 to 6 years of administrative assistant experience
At least two years supporting an executive level leader and other members of a leadership team
Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook).