Executive Assitant BD San Diego

Title Executive Assitant
Date 2020
Company BD
City San Diego

Short Description :

Nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data Facilitates incoming and outgoing department communications on behalf ,…

Full Description :

Job Description Summary The Executive Assistant (EA) is responsible for providing analytical and specialized administrative support to the Vice President General Manager (VP/GM) U.S. Sales and members of the Medication Management Solutions (MMS) U.S. Sales Leadership team. The EA works on assignments that are complex in nature in which independent action and a high degree of initiative are required to resolve problems and develop recommendations. The EA will act independently to determine new methods and procedures on assignments and may provide guidance to other non-exempt personnel.
The EA uses his/her ability as an office administrator to contribute to the development of concepts and techniques, and to complete tasks in creative and effective ways. The EA must be highly organized and able to prioritize multiple tasks and projects effectively. Job Description

Duties and Responsibilities:

  • Effective use of Microsoft Office to develop presentations, create documents/templates, input and analyze data. Prepare documents containing financial, statistical, technical, or legal terminology.
  • Responsible for heavy calendar management, requiring interaction with both internal and external executives, various department leaders and assistants.
  • Facilitates incoming and outgoing department communications on behalf of the Leadership Team and VP/GM.
  • Establishes and maintains files and confidential records, including those related to personnel, financial budgets and/or legal and proprietary information.
  • Coordinates large scale events and interdepartmental meetings, develops and distributes instructions, coordinates room setup logistics, interfaces with those attending meeting and facilitates arrangements.
  • Makes complex domestic and international travel arrangements, utilizing judgment to effectively manage cost and assure management needs are considered. Prepares extensive travel itineraries and manages expense reports for leaders and VP/GM as needed.
  • Coordinate various office support services, including purchasing and facilities management.
  • Assists in the arrangement and execution of company socials and events.
  • Supports several leaders as required for special projects and needs.
  • Maintains a positive outlook no matter how big or small the task
  • Performs other related duties and assignments as required.

Requirements:

  • A high school diploma/GED.
  • 4 to 6 years of administrative assistant experience
  • At least two years supporting an executive level leader and other members of a leadership team

Assets:

  • Expertise with Microsoft applications (Word, PowerPoint, Excel, Outlook).
  • AP and Concur experience is a plus.
  • Workday experience is a plus.
  • Prior experience supporting senior level management and/or Sales department.
  • Effective organization, planning, and interpersonal skills. Effective written and oral communication skills.
  • Demonstrated ability to maintain a high degree of confidentiality with sensitive information.
  • Must have very high customer service and support skills and be willing to pitch in where needed to get things done.
  • Good learning agility and the ability to anticipate future needs
  • Strong communication skills and attention to detail, ability to prioritize, meet deadlines, and juggle multiple priorities in a fast-paced environment
  • Demonstrated ability to deal with unresolved situations, frequent changes, delays or unexpected events and maintain calm disposition.
Primary Work Location USA CASan Diego Bldg A&B Additional Locations Work Shift

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