Administrative Services Wood County Wood County, WI

Title Administrative Services
Date 16 September 2020
Company Wood County
City Wood County, WI

Short Description :

Direct callers to the appropriate person/department to answer their questions Two to four years of general clerical experience and typing skills of 45 wpm preferred Ongoing training to be completed in order to keep informed of changes, methods, and policies of Emergency ,…

Full Description :

Administrative Services
Location: County Courthse WR
FT/PT: Full-time 38.75hrs/weekWRS Eligible
Deadline to apply: 09/20/2020
Hiring Range: $17.36/hr to $19.83/hr
Job Responsibilities:
GENERAL FUNCTION
To perform clerical duties by assisting in preparing and updating Building Numbering Identification (BNI) maps and listings; assist in the County Work Relief Program. Assist in the financial duties for the Emergency Management, Communications and Dispatch Departments. Type agendas, information, reports and minutes for several committees.
SUPERVISES
No supervisory responsibility.
RESPONSIBILITIES
A. ESSENTIAL FUNCTIONS
1. Building Numbering Identification (BNI). Consists of, but not limited to, prepare, update maps and/or listings with new or changed building numbers. Enter numbers on GIS-ArcView Computer System; prepare BNI maps and/or listings available to agencies requesting such information. Type and/or send correspondence to Emergency Services, post offices, and town boards regarding BNI updates or changes. Order Building numbers, street signs and posts as needed. Invoice municipalities for new numbers as determined by the Emergency Management office.
2. Work Relief Program. Consists of, but not limited to, sign up work program participants and track hours worked and provide completion and/or termination information to the proper agency. Create and send invoices for work done by crews. Type and/or send correspondence to Clerk of Courts, Community Corrections and Municipal Court regarding program participants.
3. Highway Safety. Consists of, but not limited to, prepare agenda, data and minutes for quarterly Traffic Accident and Hazard Analysis Subcommittee and Traffic Safety Commission. Prepare accident studies for presentation at quarterly meetings. Coordinate Highway safety events such as bicycle safety rodeo, bike helmets for kids etc.
4. Emergency Management. Consists of, but not limited to, enter accounts payable vouchers in general ledger system and request checks as needed; track grant grants secured by the Department, prepare reports in general ledger system as requested by Director of Emergency Management. Assist in updating of county plan as needed. Answer telephone in a pleasant and friendly manner and direct callers to the appropriate person/department to answer their questions. Ongoing training to be completed in order to keep informed of changes, methods, and policies of Emergency Management on a County, State, and Federal level.
5. Communications Department. Consists of, but not limited to, enter accounts payable vouchers in general ledger system and request checks as needed, create and send invoices for work done by Communications Coordinator, manage and deposit rent money received from various vendors for space on the communication towers, help prepare lease documents for potential tower space lessees, track funds received and deposit and distribute funds as necessary, obtain purchase orders as needed and ship parts as requested by Communications Coordinator ; general typing of letters, forms, etc. as needed.
6. Dispatch Department. Consists of, but not limited to, enter accounts payable vouchers in general ledger system and request checks as needed; prepare reports in general ledger system as requested by Dispatch Manager, create forms for department use as needed.
7. Responsible to know and practice the Safety policies of the County. Perform all job tasks in a safe and prescribed manner.
B. OTHER JOB DUTIES
1. Assist in preparing annual budgets for Emergency Management and Communications Departments.
2. Prepare deposits of money received as necessary, and submit to the County Treasurer.
3. Assist individuals who come in to the Emergency Management Office, in a pleasant and professional manner.
4. Participate in on-call operating procedures evening and weekends for emergency response to the Emergency Control Center or other designated location for emergency activation. Training pertaining to Emergency Management field is required.
5. Other duties as may be assigned.
Job Qualifications:
EXPERIENCE, TRAINING, QUALIFICATIONS
Four years of high school or High School Equivalency Degree (HSED). Two to four years of general clerical experience and typing skills of 45 wpm preferred. Working knowledge of computers (Word, Excel, PowerPoint software) as well as perform data entry on a computer record system, and ability to learn any upgrades and changes that may occur. Working knowledge of Facebook and Twitter helpful. Basic, everyday living skills are needed, as is the ability to understand and follow oral and written directions. Reading, writing, adding, and subtracting is needed for correspondence, reports, and general bookkeeping.
Basic office equipment is used – computer terminal and printer, calculator, copy machine, fax machine, typewriter. Other equipment used – hand held portable radios, cable override, base radio, overhead projector, television and VCR.

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