Administrative Assistant Precision Hospitality & Development Tustin

Title Administrative Assistant
Date 11 October 2020
Company Precision Hospitality & Development
City Tustin

Short Description :

The office procedures of individual establishments and may include a combination of answering telephones, typing or word processing, office machine operation, and filing Answer telephones, direct calls, and take messages Open, sort, and route incoming ,…

Full Description :

Administrative Assistant

Purpose:

Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring knowledge of office systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, typing or word processing, office machine operation, and filing.

Education:

High School Diploma (or GED or High School Equivalence Certificate)
Bachelor's Degree

Knowledge:

ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Skills: Basic Skills
  • Active LearningUnderstanding the implications of new information for both current and future problem-solving and decision-making.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • SpeakingTalking to others to convey information effectively.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
Resource Management Skills
  • Time ManagementManaging one's own time and the time of others.

Tasks

  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information.
  • Answer telephones, direct calls, and take messages. Compile, copy, sort, and file records of office activities, business transactions, and other activities.
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
  • Compute, record, and proofread data and other information, such as records or reports.
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Review files, records, and other documents to obtain information to respond to requests.
  • Manage calendars and arrange appointments.
  • Type, format, proofread, and edit correspondence and other documents.
  • Troubleshoot problems involving office equipment, such as computer hardware and software.

Tools and Technology Tools

Microsoft software

  • Microsoft Excel, Word, Outlook, Power Point

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