Administrative Assistant Ll-Murfreesboro Police Department City of Murfreesboro, TN Murfreesboro

Title Administrative Assistant Ll-murfreesboro Police Department
Date 10 September 2020
Company City of Murfreesboro, TN
City Murfreesboro

Short Description :

Position is to provide administrative and general clerical support for City Departments Employees may choose from either a PPO or HRA plan design based on which plan best serves their personal needsThe City currently pays for 80 of the premium amount with ,…

Full Description :

The purpose of this position is to provide administrative and general clerical support for City Departments. EXAMPLES OF ESSENTIAL DUTIES

Essential Functions:

  • Organizes and administers central file system for electronic and written records in accordance with regulatory requirements, City policy, or as directed by the Department leadership.
  • Handles and processes incoming documentation; checks for accuracy and routes documents as appropriate.
  • Composes correspondence for Department leadership as requested.
  • Compiles daily, monthly and yearly reports and reports as instructed.
  • Processes invoices, obtains approval and submits for payment.
  • Schedules interviews and testing for job openings and assists with orientation.
  • Logs expenses into budgetary record books and tracks budget balance.
  • Responds to and resolves citizen and staff inquiries, concerns, and complaints in a timely and effective manner.
  • Responds to requests from regulatory agencies.
  • Schedule meetings, appointments, and maintaining confidential information.
  • Assists with the preparation of bid specifications, purchase requisitions, purchase orders, and invoices for approval and processing.
  • Purchases equipment and supplies.
  • Could also include the following: review leave requests, enters employee work records into payroll database and prepares weekly payroll and work schedule.
  • Performs other work as assigned.
Physical Demands:
  • Performs work that involves walking or standing some of the time.
  • Involves exerting up to 20 pounds of force on a regular and recurring basis.
  • Sustained keyboard operations.
TYPICAL QUALIFICATIONS

Minimum Education and Experience Requirements:

  • Requires High School diploma or GED equivalent.
  • Requires two (2) years of experience in office administration, clerical work, or closely related or an equivalent combination of education, training and experience.
  • Proficient in Microsoft products.
  • Attention to detail.
  • Preferred: Knowledgeable of the Fair Labor Standards Act with the ability to compute overtime, compensatory time, court time and other special pay.
Special Certifications and Licenses:
  • None.
The City of Murfreesboro is an Equal Opportunity Employer.
City Employee Benefits

The City of Murfreesboro offers competitive salaries and an excellent benefit program.

Health Insurance
Medical care and hospitalization benefits are available through Blue Cross Blue Shield of TN (BCBST). Employees may choose from either a PPO or HRA plan design based on which plan best serves their personal needs.

The City currently pays for 80% of the premium amount with the employees share paid on a pre-tax, tax-free basis.

Dental Insurance
Dental coverage is available through Delta Dental of Tennessee. The plan provide coverage for prevention of dental diseases and problems, designated restoration and repair procedures, and orthodontics.
Flexible Spending Account Benefit
The City has a Flexible Spending Account Benefit (Section 125 Cafeteria Plan) allowing insurance premiums, medical expenses and dependent expenses to be paid with before tax dollars on an annual set aside basis.
Long Term Disability Benefits
Long Term Disability insurance is provided through Cigna to employees at no cost. In the event a full-time employee becomes totally disabled, after a 90-day elimination period, the employee shall be entitled to receive monthly disability benefits equal to 60% of the employee's pre-disability monthly compensation.
Life Insurance
Life and AD&D insurance is provided through Minnesota Life at no cost to the employee. Full-time employee's named beneficiary will be paid basic life insurance benefits in the amount of two times the employee's annual earnings to the next $1,000. Accidental Death and Dismemberment is equal to the amount of the employee's life insurance.

Voluntary Term Life is available to employees, spouses and their eligible dependents. Premium amounts for the employees and spouses are based on age.

Holiday Pay

The City observes eleven (11) paid holidays a year, which are:

New Year's Day

Martin Luther King Day

President's Day

Memorial Day

Independence Day

Labor Day

Veteran's Day

Thanksgiving Day

Friday Following Thanksgiving Day

Christmas Eve

Christmas Day

Annual Leave
Vacation is accrued per pay period at a rate of up to ten (10) paid days a year, based on hours worked, and then increases with years of service as follows:

After one complete year up to 10 working days
After five complete years up to 12 working days
After ten complete years up to 14 working days
After 15 complete years up to 15 working days
After 16 complete years up to 16 working days
After 17 complete years up to 17 working days
After 18 complete years up to 18 working days
After 19 complete years up to 19 working days
After 20 complete years up to 20 working days

Sick Leave
Sick leave is earned on a daily basis by regular, full-time employees who are actively at work (as defined by City polices). Firefighters earn up of 12 hours of sick leave per month; all other employees can earn up to 1 day per month. Sick leave accrues without limitation.
Employee Assistance Program
An Employee Assistance Program (EAP) through LifeServices is available at no cost. Employee and eligible family members are each provided up to 6 visits per episode per contract year beginning January 1st.
Retirement
Employees hired after 7/1/2010 are required to participate in a 401(a) by contributing a mandatory 3% pre-tax deferral amount administered by ICMA-RC. The City match amount is 3%. A 457 plan through ICMA-RC is also available for employees who want to contribute an additional amount on a voluntary basis. The maximum amount of contribution on the 457 cannot exceed $17,000 annually. The City will provide an equal match for an employee's voluntary 457 contribution for up to 5% of salary. The total City's match amount will not exceed 8% for the 401(a) and 457 combined.

The City's normal retirement age is 55 for police officers and firefighters and 65 for all other employees. Employees with 30 years of service who are 55 years old are also eligible for normal retirement. Early retirement benefits are available at age 55 and 25 years of service or age 62 with 20 years of service.

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