Secretary Lake County Sheriff Department Crown Point

Title Secretary
Date 2020
Company Lake County Sheriff Department
City Crown Point

Short Description :

,…

Full Description :

SHERIFF OSCAR MARTINEZ

JOB VACANCY: Secretary

Status: Full Time (40hrs)

Positions (1)

Salary: TBD

INTERNAL / EXTERNAL

“The Lake County Sheriff’s Department is An Equal Opportunity Employer”

NOTE: Applicants must fill a NON-MERIT EMPLOYMENT APPLICATION for the Lake County Sheriff’s Department to be considered.

To obtain the application go to www.lakecountysheriff.com

(1) tab on "About us" and, then

(2) Click on "Employments."

(3) Click on the link “NON-MERIT EMPLOYMENT APPLICATION.”

When filling out this application, please be sure to fill out all sections in their entirety. Also, when returning applications, be sure to return the application completed and signed to:

Lake County Sheriff's Department

Building J2

ATTN: HUMAN RESOURCES OFFICE (2nd Floor)

2293 North Main Street

Crown Point, Indiana 46307

- Incomplete applications will not be considered

- Include with your Application Copy of a valid driver license; your Resume; and any other relevant information e.g.

  • College Transcripts
  • Certificates
  • Position closing date: March 30th, 2020

Job Description

The Secretary will provide high-level administrative support for the Lake County Sheriff Department and top executives of the organization. Often handle more complex responsibilities, such as reviewing incoming documents, conducting research and preparing reports.

Duties

Ø Answer telephones and take messages or transfer calls.

Ø Schedule appointments and update event calendars.

Ø Arrange staff meetings.

Ø Handle incoming and outgoing mail and faxes.

Ø Prepare memos, invoices, or other reports.

Ø Edit documents.

Ø Maintain databases and filing systems, whether electronic or paper.

Ø Handle Confidential Material.

Ø Perform any other task as assigned.

Skill, knowledge, and Abilities

Decision-making skills. Excellent skills to prioritize tasks and make decisions; good judgment is essential.

Interpersonal skills. Demonstrated ability to interact with clients, customers, or staff. Communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Above average skills in keeping files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Excellent skills writing memos and emails to communicate effectively with supervisors, employees, and customers. Therefore, have good grammar, ensure accuracy, and maintain a professional tone.

Multitasking skills –Demonstrated ability to manage simultaneously task throughout the day, and be able to prioritize tasks.

Attention to detail –proofreading text and double-checking figures are crucial.

Collaboration skills – Demonstrated ability to work well with people at various levels within the organization.

Listening skills – listen carefully to orders and carry them out on time.

Computer proficiency – General knowledge of computer software (e.g., But not limited to Microsoft Office; Word; Excel; PowerPoint; Outlook). Social Media / Internet content.

Professionalism –dress appropriately, possess exceptional manners and aim to reflect well on those they represent consistently.

Education:

High School Graduate (Bachelor Degree from an accredited institution preferred)

Physical Requirements: N/A

Work Environment: work in an office setting.

Additional Requirements:

State Id/Drivers License
Able to obtain a background check

Job Type: Full-time

Experience:

  • secretarial/scheduling: 3 years (Preferred)

Work Location:

  • One location

Benefits:

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off

Setting:

  • Other

Administrative Duties:

  • Scheduling
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors

This Company Describes Its Culture as:

  • Outcome-oriented -- results-focused with strong performance culture

Schedule:

  • Monday to Friday

Company's Facebook page:

  • www.facebook.com/sheriff.lakecounty

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible

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