Accounts Receivable River City Distributing, INC. Louisville

Title Accounts Receivable
Date 17 November 2020
Company River City Distributing, INC.
City Louisville

Short Description :

Placing phone calls and/or correspondence Balance driver error activity and maintain report of open items for weekly distribution Forward all deposit totals for cash control spreadsheet Collect money, invoices from sales personnel and ,…

Full Description :

POSITION: Accounting Clerk – Accounts Receivable REPORTING TO: Accounting Manager SALARY: Starting $15 -$16/ Hour POSITION OBJECTIVE: To process Accounts Receivable payments and verify the accuracy of the daily sales reports. ESSENTIAL FUNCTIONS OF THE JOB FOR: Accounting Clerk 216.482-010 This information has been adapted from the guidelines established by the U.S. Department of Labor, and is used to assure the safety and productivity by helping to more accurately match employee qualifications with job functions. Performs any combination of routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting records. Posts details of business transactions. Totals accounts using calculator. May type invoices, statements, checks or other records. RESPONSIBLITIES:
  • Open switchboard daily and run daily sales reports. Create and distribute priority beer report. Collect money, invoices from sales personnel and generate sales invoices as requested.
  • Review legal notices for new licensees and email appropriate Sales Managers.
  • Review and verify daily sales reports. Balance driver error activity and maintain report of open items for weekly distribution. Accumulate various information for month end reports.
  • Process electronic payment information daily for sales related to charge customers signed up on Fintech. Summarize payment information for charge customers on Pinacle and Speedway and process daily.
  • Pick up mail at post office daily.
  • Prepare daily deposit of payments received, encode checks and maintain spreadsheet for month end processing. Prepare all deposits for armored car pick up. Forward all deposit totals for cash control spreadsheet.
  • Post all payments received and adjustments required to subsidiary ledger and other receivable accounts. Maintain spreadsheet of detailed activity and information related to other receivables. Prepare daily control sheet to monitor subsidiary ledger totals, update list of register information and forward for month end reconciliation.
  • Resolve customer payment variances or pricing problems with invoices in a timely manner.
  • Follow up on past due invoices by placing phone calls and/or correspondence. Maintain log of conversation for follow up and resolution.
  • Maintain returned check files, distributing checks to appropriate personnel and preparing weekly/monthly reports
  • Prepare customer statements monthly, and generate form letter and application for new escrow account inquiries.
  • Maintain balance of driver errors and communicate open items weekly.
  • Process orders for supplies, printed forms and business cards as needed.
  • Provide assistance with other office functions, to include relieving switchboard as needed.
  • Assist as back up for the cashier position as needed.
  • Assist as back up for daily banking transactions as needed
  • Attend all scheduled meetings and conduct oneself in a professional manner that is supportive of management.
  • Maintain a clean, organized and secure work area.
  • Follow and enforce all safety procedures and policies to ensure the safety of the public, company employees and company property.
  • Follow all company policies as set forth in River City Distributing, Inc.’s Employee Handbook.
  • Know and obey all ABC laws governing the beer industry.

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