Administrative Asst II Health & Human Services Comm Austin

Title Administrative Asst Ii
Date 2020
Company Health & Human Services Comm
City Austin

Short Description :

Notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal Communicates with others internally and externally to provide, exchange, or verify information, answer inquiries, address ,…

Full Description :

Performs administrative duties to include conducting technical reviews of all reports in computer tracking system, and determining appropriate disposition. Enters data in the state and federal automated reporting systems. Responsible for preparing, processing, and distributing federal and state enforcement notification letters and reports as mandated. Monitors and reviews survey reports for all regulated and unlicensed facilities, finalizes CMS certification and transmittals for enforcement actions and surveys, and prepares waiver letters. Prepares and distributes documents requested under the Freedom of Information Act and submits to state office.
Essential Job Functions:
Maintains a regular and predictable work schedule. Monitors and performs technical review of all survey and investigation documentation to ensure accurate preparation of all forms, supporting information, narratives and reports. Ensures all documentation complies with state and federal requirements. Makes corrections to ensure compliance. Processes all state and federal enforcement actions within required time frames. Prepares technically accurate state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal. Determines appropriate distribution for all actions to meet federal and state requirements. Enters critical information into state and federal databases regarding scheduling, agency visits, recommendations and activities to provide accurate data for required internal and public reporting processes. Prepares ongoing or special narrative and statistical reports for Program Managers, Regional Director, and State Office. Maintains regional Survey Management System database. Communicates with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Responsible for submitting to state office all documentation requested through the Freedom of Information Act, including reviewing the file to determine location of documentation, copying appropriate documents, and distributing within required timeframes.
Knowledge Skills Abilities:
Ability to perform complex tasks related to Federal & State rules and standards while maintaining attention to detail. Ability to quickly comprehend frequent technical changes. Ability to learn and maintain knowledge of the Long Term Care Integrated computer system and regional Survey Management System. Requires ability to read, understand and apply program technical procedures for processing home health agency surveys, enforcement actions, and administrative penalties. Ability to maintain a high level of confidentiality. Knowledge and experience with computers.
Registration or Licensure Requirements:
None
Initial Selection Criteria:
Experience with Word, Excel and Access Experience in compiling and analyzing data. Experience in monitoring and maintaining records using spreadsheet and database applications. Experience in preparing monthly reports. Experience with interpreting and understanding policies and procedures. Ability to implement administrative procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; Ability to communicate effectively, to train others and to supervise the work of others.
Additional Information:
Req.# 463478
Ability to travel occasionally for activities such as out-of-town meetings or training sessions. Maintains a regular and predictable work schedule.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. All applicants must pass a fingerprint criminal background check. Must be a good fit for the team.
MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 FormClick here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

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