Attendance/Data Secretary - Elementary Federal Way

Title Attendance/data Secretary - Elementary
Date 2020
Company None
City Federal Way

Short Description :

Calls to others, and taking messages Washington State Drivers License This position is responsible for greeting guests cordially, making them feel welcome in the school and ensuring that their needs are met, either by themselves or someone more qualified ,…

Full Description :

The Attendance/Data SecretaryElementary is the main contact for student records, including attendance, discipline and emergency contact information. This position is responsible for registering and withdrawing students, and ensuring that class lists are current, and may assign new students to classrooms. This position is responsible for greeting guests cordially, making them feel welcome in the school and ensuring that their needs are met, either by themselves or someone more qualified to respond to their concerns and/or questions.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Responsible for recording and tracking attendance records for students using the District’s current student information system.
  • Responsible for producing daily attendance bulletins.
  • Responsible for submitting, tracking and maintaining Becca records.
  • Make phone calls to verify student.
  • Responsible for greeting students, staff, parents, community members, and other visitors upon their entrance to the building. Also answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages. This position may frequently need to problem-solve with frustrated and/or disgruntled parents either by telephone or in person.
  • Responsible for processing student withdrawals.
  • Assist the office manager with secretarial tasks.

  • Maintain volunteer records, ensuring that background checks have been performed, etc. and assisting with coordination of field trips.
  • May periodically assist with health room as backup to School Nurse and School Nurse Assistant. This would involve, but not be limited to, caring for sick or injured students, ensuring that a parent or guardian is called to pick up student when applicable.

Education and Experience
High school diploma or equivalent
Two years data processing and secretarial experience
Experience in a Student Information System
Criminal background check
Work scheduled hours on a consistent basis
Washington State Driver’s License
Microsoft Word and EXCEL
Quality customer service
Database management
Must have excellent communication skills, exhibit proper telephone etiquette
Must be customer service oriented and have the ability to successfully interact with students, office and teaching staff, parents, and other school visitors
Operate a variety of modern office equipment including microcomputers and related software
Organize and set priorities and multi-task
Work independently with minimal supervision
Exercise good judgment and maintain confidentiality
Be fair and consistent with all students
Provide guidance and assistance to students
Meet responsibilities in a punctual and reliable manner
Comply with school board policies and follow administrative procedures.
Pay strict attention to detail
Practice effective safety and security within individual work routines
Maintain effective working relationships with parents, staff, students and the public in a multicultural and multiracial community
Be flexible and able to recognize interruptions as part of a daily routine
Cope with and meet deadlines, and work as a team member
Resolve routine problems and make decisions within established parameters
Cope with and assist angry or distraught students, parents, and other community members.
Perform job responsibilities with or without reasonable accommodations
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the ’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee will constantly be required to sit for extended periods of time and use a computer screen and keyboard. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation, climb stairs/ladder, lift and reach overhead, and lift/carry. The employee must constantly lift/carry up to 10 pounds and must frequently lift /carry up to 20 pounds. The employee will occasionally lift/carry a maximum of 35 lbs. The employee is occasionally required to push/pull a maximum weight of 200 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. This position will experience interruptions and deadlines on a regular basis, deal with angry, distraught, or frustrated students, parents, and/or staff.
This position typically works, 8 hours per day, Monday through Friday, 201 days per year
This position reports to, and is evaluated by building principal or designee
Federal Way Education Association (FWSP)
Level 5 Federal Way Education Association (FWSP) Salary Schedule
Created August 2018
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.


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