Secretary - Executive Administrative Anne Arundel County Public Schools Anne Arundel County, MD
Secretary - Executive Administrative
Anne Arundel County Public Schools
Anne Arundel County, MD
Short Description :
Employs considerable latitude to accomplish routine work assignments and to determine procedures for other clerical personnel For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required Assistant Superintendents, Associate ,…
Full Description :
Is this position exempt from overtime pay? Yes Performs responsible and diversified administrative duties for executives of . The position requires considerable judgment, initiative, inter-personal, organizational, and problem-solving skills. It has great latitude as well as accountability to determine courses of action where precedents may not exist. Employs considerable latitude to accomplish routine work assignments and to determine procedures for other clerical personnel. Essential Duties & Responsibilities Does this position have supervisory responsibilities? No 1. Maintains multiple complex calendars, and arrange meetings, conferences, and travel.
2. Serves as the liaison between the school system community and the office.
3. Prioritizes and manages the workflow of the office. Identifies, expedites, and follows up on work priorities.
4. Assists with the preparation of letters, memoranda, instructions, and a variety of confidential information.
5. Maintains various administrative policies and procedures such as filing systems, schedules, meeting minutes, agendas, information requests and other items.
6. Prepares effective, well-written correspondence appropriate to the requirements of the executive office.
7. Oversees office telephone coverage and coordinates alternative coverage.
8. Provides administrative support for the executive to be an effective operating officer and strategic leader.
9. Assists in preparing and maintaining the budget for the office.
10. Performs other duties as assigned. Minimum Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made on request to enable individuals with disabilities to perform the essential functions. Education
High school diploma or Equivalency Certificate plus specialized training in administrative support science acquired through business school or college OR an equivalent combination of education and experience which provides the required knowledge, skills and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.
Five (5) years of responsible and diversified administrative and/or secretarial experience required OR an equivalent combination of education and experience which provides the required knowledge, skills and abilities deemed sufficient to prepare the applicant to successfully perform the duties of the position.
Knowledge, Skills, and Abilities
Demonstrated abilities to take and transcribe dictation.
Demonstrated proficiency with word processing, spreadsheets, database management and desktop publishing programs.
Ability to exercise tact, discretion, cooperation, and maintain confidentiality in interacting with others.
Ability to exercise initiative and good judgment in the timely execution of delegated administrative responsibilities.
Ability to exercise judgment, resourcefulness and tact in dealing with unexpected situations.
Demonstrated ability to effectively work and communicate with diverse populations.
Demonstrated proficiency with business software (e.g. Microsoft Office Suite-Word, Excel, Outlook and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a preemployment assessment is required.
Ability to organize and manage executive schedules and logistics.
Ability to convey the authority of the office throughout the organization and community.
Ability to train, assign, coordinate, and lead the work of other clerical office personnel.
Career Ladder Requirements Job Grade
Due to the nature of the positions supported by Executive Administrative Secretaries, designated to be part of the Superintendent’s Executive staff or otherwise designated below, when a supervisor is promoted or appointed to an executive position listed below, the Secretary qualifies for advancement based on the position of the supervisor. This advancement is subject to a six month probationary period. Job Grade is predicated on the position of the executive supported by the employee, as follows: Executive Position Supported Grade of Executive Administrative Secretary Superintendent C/12 Deputy Superintendent, Chief Operating Officer B/11 Assistant Superintendents, Associate Superintendent, Chief Information Officer, Exec Dir Human Resources, Chief Communications Officer, Exec Dir Equity & Accelerated Student Achievement, Exec Dir Instructional Data A/10 Regional Assistant Superintendent, BOE, Dir of Financial Operations, Dir of Facilities AA/9
Should the supervisor’s position no longer be designated as part of the Superintendent’s Executive Staff, or otherwise be removed from the list above, the secretary’s position shall revert to a grade associated with the position of the supervisor. Physical Requirements
As required by the duties and responsibilities of the job.