» Community Development Administrative Assistant I/II
Community Development Administrative Assistant I/II City of Paso Robles Paso Robles
Community Development Administrative Assistant I/ii
City of Paso Robles
Short Description :
And a satisfactory driving record Applicable federal, state, and local laws, codes, rules, ordinances, and regulations Before starting work, applicants must present documentation of their identity, authorization to work in the United States and a DMV driving record Providing a high ,…
Full Description :
Under general supervision, performs a wide variety of administrative and customer service functions for the Planning and Engineering divisions of the Community Development department.
TENTATIVE INTERVIEWS: Wednesday, September 9, 2020
Providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone.
Processing resolutions, grading plans and bonds.
Issuing grading, encroachment, and building permits.
Arranging meetings, scheduling appointments, and transmitting information to applicable parties.
Maintaining records and calendars for permits, certificates and agreements.
Performing light bookkeeping duties and processing payments, invoices and purchase orders.
Performing clerical duties such as preparing reports and documents while focusing on proper format, grammar, punctuation and spelling.
Preparation of meeting agendas and minutes.
Assisting with projects, research or tasks under the general direction of higher-level staff.
Performing other duties as assigned.
Employment Standards & Special Requirements
Basic organization and function of public agencies, including the role of an elected City Council.
Codes, regulations, policies, agreements, technical processes and procedures related to City and departmental activities.
Applicable federal, state, and local laws, codes, rules, ordinances, and regulations.
Standard office administrative and secretarial practices and procedures, including the use of standard office equipment.
Principles, practices and methods for administering safety and training programs.
Business letter writing, techniques for preparing informational materials and the standard format for reports, correspondence and other written materials.
English usage, spelling, grammar and punctuation.
Computer applications related to the work, including word processing, database and spreadsheet applications.
Records management principles and practices.
Business arithmetic and basic statistical techniques.
Techniques for providing a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone.
This position requires strong verbal and written communication skills and a positive, courteous approach to working with customers to resolve problems. Spanish language skills are desirable.
Perform detailed office support work accurately and independently within deadlines.
Assist in policy related decisions relative to routine and non-routine problems;
Learn to use specialized software as implemented.
Establish and maintain effective and cooperative working relationships.
Use good judgment in dealing with the public and responding to requests for information.
Handle a variety of activities simultaneously.
Use initiative while working within established guidelines and procedures.
Education and Experience
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and:
Administrative Assistant I: One year of office administrative support or records management experience.
Administrative Assistant II: Three years of responsible office administrative and/or secretarial experience or two years of experience equivalent to that of the Administrative Assistant I.
A high level of customer service, working in a public agency, and strong computer skills are all highly desirable. Licenses and Certifications: Possession of a valid Class C California Driver License and a satisfactory driving record.
Selection Procedure & Application Process
Submit a completed employment application by Monday, August 17, 2020 at 5:00PM. This is a confidential recruitment and will be handled accordingly throughout the various stages of the process. Candidates should be aware that references will not be contacted until mutual interest has been established. Applications received by the filing date will be reviewed for accuracy, completeness and job-related qualifications. A limited number of persons whose applications clearly demonstrate they most closely meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral, and/or performance exams. All statements made in the application materials are subject to verification. False statements will be cause for disqualification or discharge. Appointment is subject to successfully passing a pre-employment physical, background, and criminal history check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States and a DMV driving record. The participates in E-Verify (more information can be found at www.PRCity.com/HR). Following appointment, a 12-month probationary period may be required as the final phase of the appointment process. All application submissions must be signed. The email address you provide on the City application will be the primary means of communication the City will use to contact you regarding your application and this recruitment. If you have questions regarding the application process, please contact Human Resources at (805) 227-7234, or by email at Jobs[at]PRCity.com.
All persons employed by the are designated as "disaster service workers" as defined in the California Government Code section 3100 and 3101. The is an equal opportunity employer. Women, minorities, and individuals with disabilities are encouraged to apply. The provisions of this bulletin do not constitute a contract.