SSB Secretary II (M/C) (MSS) Humboldt County Eureka
Ssb Secretary Ii (m/c) (mss)
Short Description :
Jobrelated duties must possess a valid California drivers license for the class of vehicle driven and meet automobile insurability requirements of the County Screens a variety of visitors and telephone calls, refers to other staff members or personally gives out ,…
Full Description :
This is a County of Humboldt job position, however the job application is submitted through Merit System Services. To apply for this position, click on this link https://www.governmentjobs.com/careers/mss. Under limited supervision, the Secretary II provides general secretarial and administrative support for the Assistant or Deputy Director of a Department, the head of a regional office, or the head of a major division in a large department, relieving that individual of routine office, technical, and administrative detail; performs complex and highly responsible office support work requiring independence, initiative, and discretion; interprets policy and administrative regulations; may supervise the work of clerical support staff; and performs related work as required. The Secretary II performs a variety of administrative tasks with a minimum of supervision in addition to office support duties. Positions in this class normally exist only in those departments large enough to have either an Assistant or Deputy Director or to be organizationally divided into major divisions. The classification of Secretary II differs from the Secretary I in that the latter provides secretarial and administrative support for managers and supervisors; the Secretary II differs from the Secretary III in that the Secretary III provides secretarial and administrative support for the Department Director.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Screens incoming correspondence, refers to appropriate staff member for reply, and follows up to ensure that deadlines are met.
Arranges correspondence for the supervisor's personal reply in order of priority, with appropriate background material attached for reference.
Composes correspondence independently or in accordance with general instructions, requiring a thorough knowledge of the procedures and policies of the office.
Reviews outgoing correspondence prepared by other staff members for the supervisor's signature, checking for consistency with administrative policy as well as for format, grammatical construction, and clerical errors.
Gathers and summarizes data.
Attends meetings and conferences, takes notes or summarize notes into minutes and distributes to appropriate staff.
Takes and transcribes difficult and confidential dictation.
Screens a variety of visitors and telephone calls, refers to other staff members or personally gives out authoritative information on established departmental programs and policies.
Arranges meetings for the supervisor, prepares agendas, and makes adjustments as necessary in scheduled meeting times.
Relieves the supervisor of routine office details.
Maintains confidential and administrative files.
May supervise the work of clerical support staff.
Performs related duties as assigned.
Clerical and administrative office practices and procedures.
English grammar, vocabulary, spelling, punctuation, and composition.
Business letter writing.
Methods and techniques used in researching, proofing, evaluating, gathering, organizing and arranging data.
Common office computer software applications.
Understand and apply specific rules, codes, regulations, procedures, policies, and precedents.
Interpret, apply, and explain administrative and department policies, regulations, and procedures.
Follow written and oral instruction.
Identify and correct technical inaccuracies.
Provide verbal and written technical direction to others.
Work independently in performing assignments and in resolving problems and deviations.
Use good judgment in recognizing scope of authority.
Meet the public in situations requiring tact, diplomacy, discretion, and poise.
Establish and maintain effective working relationships.
Organize and revise the maintenance of department files; research, proof, evaluate, gather, organize, and arrange a diversity of information; keep complex records and prepare reports.
Type a variety of material to include graphs, charts, statistical reports, and standardized forms.
Independently research and prepare correspondence in answer to inquiries about department records, programs, services and regulations.
Provide supervision, direction, and training to clerical support staff.
Minimum Qualifications: One (1) year of full-time experience as a Secretary I;
Three (3) years of full-time experience performing significant and progressively responsible office clerical work that has included providing direct support to management-level staff. Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.
WORKING CONDITIONS & ADDITIONAL INFORMATION
Tier I: Prior to 7/5/2012: 2.7 [at] 55
Tier II: Post 7/6/2012: 2.0 [at] 55
Tier III: Post 1/1/2013: 2.0 [at] 62
Selection Procedure The County’s Human Resources system operates by a set of rules and procedures which ensure that employees are hired and promoted on the basis of merit and fitness for the job. Jobs are filled through competitive examinations. A complete online application is required for this position. All application materials will be reviewed by a panel of subject matter experts. Those candidates considered to be the most qualified, based on the application materials submitted, will be invited to a written and/or oral examination, or an evaluation of education and experience. Policy of Nondiscrimination The County of Humboldt does not discriminate on the basis of mental or physical disability in the admission or access to, treatment or employment in, its programs or activities. Human Resources is wheelchair-accessible by entering the Courthouse from the ramp located on the east side of the building next to the marked handicapped parking. Special testing arrangements may be made to accommodate disabilities or religious convictions. Contact Human Resources at (707) 476-2349 well in advance of the examination for assistance. The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible. How to Apply A complete, original application must be filed for each position you are interested in applying for. Although this is a County of Humboldt job position, and you may access the job flyer at http://www.humboldtgov.org/hr , the application must be submitted through the Merit System Services website at www.mss.ca.gov no later than the final filing date listed on the job flyer. The link for the Merit System Services website is located at the top of the job flyer. All applications are screened by subject matter experts. The most qualified candidates may then be invited for further testing. It is important that your application show all the relevant experience and education you possess. Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in this examination will be compared with the performance of others who take the test. All candidates who pass will be ranked according to their scores. The examination results will be emailed to you as quickly as possible. Scores will be provided in writing only. To fill a vacancy, Merit Systems Services furnishes the employing department with the most qualified candidate names for the position. MEDICAL EXAMINATION: A pre-employment medical examination provided by the County may be required upon offer of employment. OTHER EXAMINATIONS: Some positions also require psychological evaluation and/or extensive background investigation. LICENSES: Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license. PROBATIONARY PERIOD: Persons appointed to regular County positions serve a probationary period. This is normally six months, but may be up to one year. All designated safety employees serve a one year probationary period. EMPLOYMENT ELIGIBILITY: It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status. The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible. All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.