Under the supervision of the Director, Finance & Administration provides administrative support to various departments in the office.
Responsibilities and Duties:
1. Provide back-up assistance in answering the telephone and door.
2. Provide back-up clerical support for the corporate business office.
3. Provide back-up assistance in arranging Administration meetings as requested.
4. Provide back-up assistance in maintaining office and kitchen supplies at appropriate levels.
5. Maintain a high level of customer satisfaction.
6. Reconcile various administrative bills to ensure appropriate allocation, approval, and address concerns.
7. Provide courier services in town for managed entities
8. Provide assistance to the office by processing the post office mail.
9. Provide back-up assistance by working closely with property management staff/vendors to schedule and follow up on maintenance requests for all managed companies.
10. Reconcile bank statements in the SAP Accounting Program.
11. Other duties as assigned.
Knowledge, Skills & Abilities:
1. Prior administrative support experience in an office setting required.
2. Experience in the Accounting field preferred.
3. Experience working with SAP and SAP Concur software a plus.
4. Ability to handle multiple assignments at the same time with moderate supervision.
5. Above average customer service and written communication skills required.
6. Computer skills, including knowledge of Excel, Word, and Outlook.
7. Possess good problem-solving skills.
8. Ability to establish goals and monitor progress against goals.
9. Must have reliable transportation for use during work hours.
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