Administrative Assistant For Community Health And Behavioral Services Upstate Cerebral Palsy Inc. Utica

Title Administrative Assistant For Community Health And Behavioral Services
Date 11 September 2020
Company Upstate Cerebral Palsy Inc.
City Utica

Short Description :

Take messages and respond to requests for information Community Health and Behavioral Services CHBS is an OMH Article 31 Outpatient Mental Health Clinic serving children, families and adults in the communityThe Administrative Assistant is responsible to ,…

Full Description :

Community Health and Behavioral Services (CHBS) is an OMH Article 31 Out-patient Mental Health Clinic serving children, families and adults in the community.The Administrative Assistant is responsible to type and maintain professional correspondence, coordinate assigned clerical staff if needed, attend committee meetings, take and disseminate minutes, maintain filing system, generate reports and spreadsheets, process phone calls, assist in scheduling, route mail, and requisition supplies. This position will liase and maintain strong, effective communication with internal and external members, and various departments. This role requires exceptional communication and customer service skills in a fast-paced and high energy environment.

ESSENTIAL RESPONSIBILITIES:

Activities include but are not limited to the following:

  • Type and maintain error-free professional correspondence including letters, memos, contracts, forms, reports, logs, and charts, spreadsheets as required by the program or department.
  • Coordinate program or department office support function; oversee work of assigned clerical staff as needed.
  • Coordinate meetings and trainings, including booking rooms, teleconference set up, and preparation of materials.
  • Attend committee meetings as requested, take and disseminate meeting minutes.
  • Maintain filing system, update as needed to keep current.
  • Generate and maintain department or program specific reports, charts, and records as directed.
  • Process incoming telephone calls, refer to appropriate staff, take messages and respond to requests for information.
  • Record by date incoming mail, route, and distribute.
  • Research and requisition supplies and equipment, and verify delivery.
  • Act as an inter and intra Agency liaison for the program or department; promote positive communications.
  • Assist with special projects as needed.
  • Adhere to mandatory abuse reporting laws and HIPAA requirements.
  • Establish a work environment that creates positive communication between supervisors and employees and assimilates new employees to the Agency’s culture, values and mission.
  • Ensure compliance with all pertinent government and Agency regulations and operating standards.
  • Demonstrate ability and willingness to utilize the newest technology to aid in achievement of department goals.
  • Other duties as assigned.

QUALIFICATIONS/EDUCATION/EXPERIENCE

  • High School Degree or equivalent.
  • 3-5 years of related experience.
  • Advanced Computer Skills (Windows, Office 365 and associated applications, Adobe Acrobat, Word, Excel, Access).
  • Travel may be required. Must have a valid NYS Driver’s License.
Experience Required
  • 35 years: Experience
Education Required
  • High School/GED or better
Licenses & Certifications Required
  • Driver License
Skills Required
  • Computer Skills

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