Administrative Assistant -San Diego Zoo Safari Park San Diego Zoo Escondido

Title Administrative Assistant -san Diego Zoo Safari Park
Date 20 November 2020
Company San Diego Zoo
City Escondido

Short Description :

Is required California driver license is required Serves as receptionist as needed San Diego Zoo Global is a missionbased, nonprofit wildlife conservation organization with two world famous front doors where we unite our passion for wildlife, expertise in wildlife care, and conservation ,…

Full Description :

Are you inspired to be a part of an organization committed to protecting wildlife around the globe? Global is a mission-based, non-profit wildlife conservation organization with two world famous front doors where we unite our passion for wildlife, expertise in wildlife care, and conservation science to save species from the brink of extinction. Our commitment is to provide visits to the and Safari Park as opportunities to learn about and engage with best-in-class conservation work, and how that work is changing outcomes for wildlife everyday.
HOW YOU WILL IMPACT OUR MISSION
The Administrative Assistant performs all job assignments with a positive attitude that supports Global's (SDZG) mission and vision of saving species worldwide by providing secretarial/administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff.
WHAT YOU WILL DO
  • Provides secretarial support
  • Schedules assigned director's/manager's calendar
  • May assign work schedules to staff as appropriate
  • Screens and assists visitors/callers
  • Serves as receptionist as needed
  • Produces a variety of reports and documents
  • Reviews and distributes mail
  • Composes/edits routine correspondence
  • Works with donors and volunteers as assigned
  • Arranges meetings and takes minutes as required
  • May provide lead guidance to clerical staff
  • Maintains a variety of contacts in order to respond to inquiries and requests
  • Adheres to all SDZG and department policies and practices
  • Performs other related duties and responsibilities
WHAT ARE WE LOOKING FOR?
The successful candidate must have excellent organizational, customer service, editing, proofreading, grammar and keyboarding skills. Administrative support experience is required. Must be detail-oriented, competent in composing routine correspondence, and have excellent knowledge of computer systems, which includes spreadsheet and Windows, Outlook, Word, Excel, and PowerPoint. The candidate will be responsible for ordering, shipping, and receiving of all incoming and outgoing goods and services while maintaining financial logs. Knowledge of procurement and financial record keeping is desirable. Selected candidate will manage the construction and maintenance team’s work and meeting schedules. The Construction and Maintenance team is a fast moving and dynamic environment. Candidate must be able to multiple task. A good driving record and a valid driver license is required.
JOB EXPERIENCE
  • Experience in a professional secretarial/ administrative capacity
EDUCATION AND CERTIFICATIONS
  • California driver license is required
SKILLS AND KNOWLEDGE
  • Principles and practices of organization, and planning
  • General administration
  • Basic recordkeeping
  • Use word processing in preparing routine documents
  • Use database, spreadsheet, and desktop publishing systems is desirable
  • Use office equipment
  • Compose routine correspondence
  • Handle multiple tasks
  • Take fast notes or shorthand is desirable in some assignments
  • Communicate effectively (verbal and written)
  • Work effectively with others in a diverse environment
SOME OF THE PERKS YOU WILL ENJOY AS A TEAM MEMBER
  • Free admission to the and the Safari Park
  • Family Passes
  • Complimentary Tickets
  • Local and In-House Discounts
  • Employee Assistance Program
  • Wellness Program
  • 403b Plan
  • Pension Plan
IMPORTANT DETAILS
  • Location: Safari Park – Construction & Maintenance department
  • Duration: Year round
  • Positions available: 1 position
  • Non-union positions: Hourly wage is commensurate with experience
  • Candidates must be available for an interview if contacted. Full job description may be requested at that time.
NOTE: Current Union employees considering a Non-Union position are advised to familiarize themselves with all the differences including Health Benefits and Pension. See HR for details.
THIS EMPLOYER PARTICIPATES IN E-VERIFY
SAN DIEGO ZOO GLOBAL IS AN EEO/AA/DISABILITY/PROTECTED VETERAN EMPLOYER Global makes every effort to ensure equal employment opportunities for all individuals and abides by EEO and nondiscrimination provisions of all applicable federal, state, and local laws and regulations. If you require a reasonable accommodation to complete an application please email your request to sdzgcareers[at]sandiegozoo.org and provide the job title and location to which you are applying.
Join our team and build a career protecting wildlife around the globe with your passion for wildlife!

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